Procurement

Purchasing Policy Requirements

The City's updated Procurement Manual for use by all City departments and purchasing officers is located here. The manual has been updated to reflect state laws regarding Historically Underutilized Businesses, recent City Council changes regarding expenditures requiring Council approval, and the City's local bidders policy.

The City of Kyle encourages local businesses to compete for contracts for goods, services and construction projects. Please be sure to create a vendor profile on the City's Procurement Portal here and subscribe to the City of Kyle so you can be notified of bid opportunities.

Total $ From	Total $ To	Quotes	Requisition	Approval
$0	$2,999	Not Required	No	Department Level
$3,000	$14,999	By Department	Yes	Department Director
$15,000	$24,999	By Department	Yes	Assistant City Manager
$25,000	$49,999	By Department	Yes	City Manager
<$50,000		By Procurement	Yes	City Council

• A minimum of three written quotes are required for any transactions from $3,000 - $49,999.
• A ‘no’ quote returned still equals one quote.
• A minimum of two quotes must be Historically Underutilized Businesses if available.
• Each department is encouraged to contact the Procurement Division for purchases over $3,000 to discuss the best method of purchase for goods and services.
• The department executing the purchase of items under $50,000 is responsible for obtaining quotes to be reviewed and approved by the Procurement Division. Quotes are required for all contracts and purchases.

View the purchasing policy manual.

Purchasing Policy Update (February 18, 2025)

The purchasing policy was reviewed and updated at the regular City Council meeting on February 18, 2025. That review included approval of a new Procurement Manual.

Council voted to approve the publication of the City's new Procurement Manual.

Learn more about updates to the policy.